For this reference tool, we have adapted and summarized the guidance provided in the hmis reporting terminology glossary, which includes the report programming specifications. Refer to the hmis data dictionary, found on our 2017 hmis data standards. This includes agencies receiving funding that requires use of a homeless management information system hmis. Hud has recently released the 2017 hmis data dictionary, which documents the requirements for the programming and use of all hmis systems and comparable database systems, effective october 1, 2017. Hmis data dictionary the hmis data dictionary is designed for hmis vendors and hmis lead agency system administrators to understand all of the data elements required in an hmis, data collection, and function of each required element and the specific use of. Department of veterans affairs va to allow for standardized data collection on homeless individuals and families across systems. These two documents update the 2004 hmis data and technical notice. Software data analysis software licensing programming server and client administration. Eto enterprise nonprofit software social solutions. If you are subscribed to receive email updates from the hud exchange, you should have received this communication the requirements of the fy 2020 hmis data standards must be.
The organization that manages, maintains, and monitors hmis data and operations. The hmis software used by oregon housing and community. The snaps data strategy provides a multiyear vision, as well as specific goals and objectives for hmis. Hmis data standards data dictionary harford county. Hud guidance on hmis 2020 hmis data dictionary 2020 hmis data standards. This 2004 document served as the foundation for software developers in constructing hmis applications. Hmis software homeless management information system.
Hud releases 2017 hmis data standards data dictionary version. In some cases, these unique identifiers are defined in the hmis data dictionary. Homeless management information systems implementation. The document presents a hmis cost framework that describes all possible cost categories and cost items a community can incur. In the nofa, hud looks at the data quality for the universal and program specific data elements. Hmis data dictionary mississippi balance of state coc. The following format is used to describe each data element. It delineates data collection requirements, system logic, and contains the xml and csv tables and numbers. Hud resources specifically related to hmis data exchange are available on the hmis data exchange. Hmis data standards dictionary hmis knowledge base. Designed for hmis vendors and system administrators, the dictionary is used for software programming and describes the function and use of each element.
The specification of these data sets are outlined in hud s document. Hmis software must be able to collect all the data elements defined within this hmis data dictionary, support the system logic, including dependencies, identified in the document, and ensure that the data collection and the visibility of data. Agencies that use other software nonawards users upload via csv files that must be formatted according to hud s hmis csv format specifications. Point is, if the data is standardized it should make it easy to manipulate using local tools. Fields not defined in the hmis data dictionary unique identifiers based on a need expressed by hmis software providers, every file includes a field that serves as a unique identifier for each record in the file. Hud publishes program manuals for each of its various programs like shp and esg for program administrators. In addition to the hmis data dictionary and the hmis data manual, hud and its federal partners will release program specific handbooks that provide instructions on data collection and reporting specific to each federal partner. The hmis csv format specification document defines csv files and fields required for data exchange of all data elements defined in the hmis data dictionary v1. Hmis software must be able to collect all the data elements defined within this hmis data dictionary, support the system logic, including. A computer or group of computers that contains the main application software or aggregate data in a distributed hmis.
The hmis data dictionary defines several hundred fields. For this reference tool, we have adapted and summarized the guidance provided in the h mis reporting terminology glossary, which includes the report programming specifications. Hmis data standards have been established by the u. Summary of va provider data guide revisions since fy 2017 updated hmis information to the 2017 hmis data standards version 1. The 2017 hmis data dictionary and the 2017 hmis data standards manual are the documentation of requirements for the programming and use of all hmis systems and comparable database systems, effective october 1, 2017 through september 30, 2019. For providers receiving hud mckinney funding shp, spc, esg there are additional program specific data elements which are detailed in table b. The release of this 2017 hmis data dictionary and its companion data. In march 2010, hud updated the data standards march 2010 hmis data standards, primarily to reflect data collection requirements. Hmis allows the aggregation of clientlevel data across homeless service agencies to generate unduplicated counts and service patterns of clients accessing services. Pcl routinely develops dummy data sets and results for hmis vendors to use in testing to determine if their software is correctly generating hmis required reports. Hmis software must be able to an collect all the data elements defined within ese hmis data standards, support the system logic th identified in the hmis data dictionary, and ensure that the visibility of data elements is appropriate to. Geared toward hmis users, the manual contains details about required data elements including rationale and data collection instructions. Element type the type of data element project descriptor.
An hmis software must be able to collect all the data elements. This is a technical document that defines the data points that the hud requires. Hud released version 3 of the hmis data dictionary and. A homeless management information system hmis is an information system used to collect clientlevel data and data on the provision of housing, shelter, and services to individuals and families who are homeless or atrisk of homelessness. Many hmis software providers offer this service as an option for communities that do not have the expertise or prefer not to store the information locally.
The nyc department of social services dss uses data from the hmis for a variety of hud reports, as well as the annual notice of funding availability nofa. On or before october 1, 2014 all hmis software must comply with these data standards established within this data dictionary. Department of housing and urban development hud, the u. We offer the only homeless management information system hmis in its class that is also certified for meaningful use.
Hud, in collaboration with its federal partners, is updating the hmis data standards again with the release of this hmis data dictionary and hmis data manual. The state of maine homeless management information system maine hmis is a. It is not a response option necessary in every system or in every eleme nt. Department of health and human services hhs, and the u. Hud releases 2017 hmis data standards data dictionary. Department of housing and urban development hud periodically produce its hud subprime and manufactured home lender list for the lenders who specialize in either subprime or manufactured home lending, even though beginning with 2004 hmda reporting, lenders are required to identify loans for manufactured housing and loans in. Hud published the first 2004 hmis data and technical standards on july 30, 2004 and these served as the foundation for software developers in constructing hmis applications. Tools and reports pcl assists hud in standardizing hmis by teaming to create the hmis data dictionary used to program hmis systems as well as hmis manuals for all hud and. Software tailored for homeless service organizations. Both documents supersede the previously released hmis data standards.
The hmis data standards were first published by hud in 2004 as the hmis. Hmis data standards 2020 data dictionary version 1. Hud, in collaboration with its federal partners have continued to update the hmis data standards regularly thereafter. The hmis data standards are made of two main components. The hmis data standards provide communities with baseline data collection requirements developed by hud, hhs, and va. Each continuum of care is responsible for selecting an hmis software solution that complies with hud s data collection, management, and reporting standards. Dec 20, 2016 luckily, hud has dictated a hmis data format. Somervillearlington coc hmis policies and procedures. The hmis data standards published in the 2014 hmis data dictionary and hmis data manual provide communities with baseline data collection requirements developed by each of these federal partners. Hmis software must be able to collect all the data elements defined within this hmis data dictionary, support the system logic, including dependencies, identified in the document, and ensure that the. About this dictionary data element structure every data element required by hud and the federal partners to be stored within an hmis is specified in this document. Hud, in collaboration with its federal partners, updated the hmis data standards again in 2014 with the release of the 2014 hmis data dictionary and data manual.
It is not a response option necessary in every system or in every element. Each continuum of care coc is responsible for selecting an hmis software solution that complies with hud s data collection, management, and reporting standards. Header instruction element name the name of the element. Hmis software must be able to collect all the data elements defined within this hmis data dictionary, support the system logic, including dependencies, identified in the document, and ensure that the data collection and access to data elements is appropriate to the project type and federal funding source for any given project. In march 2010, hud updated the data standards march 2010 hmis data standards, primarily. The data elements are defined in the june 2019 fy2020 hud hmis data manual v1. The hmis data standards were first published by hud in 2004 as the hmis data and technical standards. The purpose of these guidelines is to outline the budgetary.
Hmis universal data elements udes are elements required to be collected by all projects using the software. The part of the 2014 data standards written with the hmis vendors in mind, which defines in detail exactly how data should be collected into hmis and how it should be calculated in reporting. Hmis systems must be able to collect all of the data elements defined in the hmis data dictionary, support system logic identified in this document, and ensure that data collection and the visibility of data elements. Hmis data manual is the hmis data dictionary which defines all of the data elements and requirements for hmis compliance for hmis vendors and system administrators.
Every data element required by hud and the federal partners to be stored within an hmis is specified in this document. Hmis data standards data dictionary version 1 hud exchange. Hmis software and data quality standards and may result in revisions to this document. Please refer to the 2017 hmis data standards data dictionary, released june 2017 for more information on hud data compliance.
The hmis data standards were first published by hud in 2004. An hmis software must be able to collect all the data elements defined within this hmis data dictionary. Maine homeless management information system maine hmis. The hmis data dictionary is designed for hmis vendors and hmis lead agency system administrators to identify the data elements required in an hmis and. The element is required for use by any hmis system which requires a response to an element before allowing the user to move forward in the system. The hmis data dictionary should be the source for hmis software programming. In addition to the hmis data dictionary and the hmis data manual, hud and its federal partners will release program specific handbooks that provide instructions on data collection. The scope of our hmis software is deep and wide, with the ability to track and manage data related to the elements of any homeless services and supportive housing program. Hud is aware that there is, in addition, a wide variety of expanded and customized data collection in hmis implementations across the country. The hud hmis xml schema, version fy2020 specifies a format for transferring this hmis data. Now, communities planning to implement or expand an hmis can seek funding from hud for the purchase of existing hmis software, the lease or purchase of necessary computer equipment, and the staffing costs associated with the daytoday operation of the hmis system administration, training, data analysis, reporting, etc. Element type the type of data element project descriptor, universal. Hmis data is used for federal reporting, including annual performance reports, the pointintime count, longitudinal systems analysis, and system performance measures. This will include all records in enrollments regardless of informationdate, datecreated, dateupdated, etc.
Hmis systems must be able to collect all of the data elements defined in the hmis data dictionary, support system logic identified in this document, and ensure that data collection and the visibility of data elements is appropriate to the project type and federal. Hmis data standards manual montgomery county, maryland. It was developed in a response to congresss request for unduplicated information about how the funds appropriated for homeless programs are being spent. Homeless management information system hud exchange. But every few years, hud updates these documents in order to improve its ability to collect and analyze gaps in homelessness services across the nation. Hmis data dictionary these data standards are currently on version 5. Eto is a robust system that provides the infrastructure and scalability needed for large, multifaceted organizations to effectively manage their data, share information and track progress in a secure environment. The department of housing and urban development hud, the department of health and human services hhs, and the department of veterans affairs va released the 2017 hmis data standards on may 2, 2017. The original standards served as the foundation for software developers in constructing hmis applications. Dear bitfocus customers, this week the department of housing and urban development hud released the fy 2020 homeless management information system hmis data standards manual and data dictionary. The type of data element project descriptor, universal, programspecific or metadata which. Department of housing and urban development hud requires that recipient and subrecipients receiving hud funding shall collect data on the use of funds awarded and persons served with this assistance in hud s homeless management information system hmis or other comparable database. Fy 2020 hmis data standards data dictionary hud exchange.
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